Database as a Tool for Visualization of Institutional Information: A Case Study of KOBE University Information Database (KUID)

Based on a case study at KOBE University, the process of constructing an institutional information database is described. The University actually had all the relevant data, but they it was not centrally accessible as an aid to decision-making. The first step in constructing the database was to identify and review existing data stored in disparate information systems, followed by steps to identifying the principal users for the database and the principle unit of analysis to be use. The experience suggested the following design principles: common information is necessary for consensual decision-making, especially in the evaluation and assessment work, and the requirement of expertise, not only with technical skills (e.g. Information and Communication Technology), but also with a knowledge of work flow and institutional contexts is needed, along with a cooperation and coordination skills of other departments.